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Executive Assistant


We operate in an entrepreneurial environment and are committed to continuous improvement, and we invest in our team so that each member has the opportunity to be the best they can be. With huge need and huge promise in California, 10,000 Degrees is on a trajectory of growth and expansion, seeking to quadruple our impact in 5 years. We are seeking talent with superior critical thinking, communication and relationship-building skills.

The ideal candidate for this position will be a strong project manager with excellent customer service skills and an ability to manage a myriad relationships.

Position Purpose:

The Executive Assistant reports directly to the Vice President and is responsible for assisting in all aspects of administrative support to the President & CEO, Executive Team and Board of Directors:

Principal Responsibilities

Calendars and Scheduling

  • Proactively and aggressively manages the Presidents’ schedule and calendar.
  • Coordinates and schedules meetings for senior management team.
  • Manages scheduling and follow up for external meetings, including sending materials, reminders and follow up.

Technology

  • Organize and Maintain files in google suite and Salesforce
  • Ensures contacts and notes are up to date in Salesforce
  • Assists with expense reports, time cards and other administrative tasks
  • Administers google groups, and Board listings on website

Communications

  • Proactively manages and coordinates Presidents’ correspondences; communicates with all necessary people regarding President’s calendar.
  • Prepares the team for all meetings including Board, committees and outside community meetings and presentations.
  • Maintains excellent relationships with internal and external teams to ensure seamless communications
  • Organizes and manages the Presidents’ files including Board docket and committee packets.

Provides support for of Board of Directors

  • Schedules and coordinates meetings and special events; prepares agendas for review and distribution; prepares presentation materials and Board mailings; communicates with Board and Committee members; prepares minutes for review.
  • Ensures all preparation and logistics for all Board and committee meetings including technology, food, facilities, other equipment and supplies as necessary.
  • Coordinates compilation of Board meeting packets and follow up materials.
  • Prepares the President for all Board committee meetings with agendas and packets; prepares annual Board binder.
  • Maintains the Board’s annual calendar and updated Board Handbook with all current informational materials.
  • Prepares board meeting and committee meeting minutes and manages organizing documents including 501(c)3 status, bylaws and updates, and all legal corporate documents.
  • Ensures accurate documentation of corporate governance meetings.

Administrative

  • Supports office and administrative functions which could include processing mail, ordering office supplies, coordinating conference room schedules, ensuring an organized and safe workspace.

Qualifications:

  • BA/BS Degree required
  • Commitment to our mission and educational equity
  • Energetic and proactive problem solver
  • Experience providing direct support to the senior executive and Board of Directors
  • Experience managing multiple calendars and shifting priorities
  • Google suite super user with experience in Salesforce and Microsoft office
  • Ability to multi-task, prioritize and remain flexible
  • Ability to work under pressure and meet multiple deadlines
  • Ability to manage a high level of detail accurately and consistently
  • Thrives in high energy, entrepreneurial environment
  • Demonstrates familiarity with non-profit governing structures and resources
  • Demonstrates ability to manage highly confidential information
  • Demonstrates impeccable judgment and excellent interpersonal skills
  • Excellent communication skills
  • Strong organizational skills

Compensation Package:

10,000 Degrees offers a competitive salary and a generous benefits package, including medical and dental insurance, 401(k), 15-day vacation plan, 10 paid holidays, and sick leave.

TO APPLY

For immediate consideration please submit a cover letter and resume to jobs@10000degrees.org