Executive Assistant

Principal Responsibilities

Calendars and Scheduling

• Proactively and aggressively manages the Presidents’ schedule and calendar.
• Coordinates and schedules meetings for senior management team.
• Manages scheduling and follow up for external meetings, including sending materials, reminders and follow up.

Technology

• Organize and Maintain files in google suite and Salesforce
• Ensures contacts and notes are up to date in Salesforce
• Assists with expense reports, time cards and other administrative tasks
• Administers google groups, and Board listings on website 

Communications

• Proactively manages and coordinates Presidents’ correspondences; communicates with all necessary people regarding President’s calendar.
• Prepares the team for all meetings including Board, committees and outside community meetings and presentations.
• Maintains excellent relationships with internal and external teams to ensure seamless communications
• Organizes and manages the Presidents’ files including Board docket and committee packets.

Provides support for Board of Directors

• Schedules and coordinates meetings and special events; prepares agendas for review and distribution; prepares presentation materials and Board mailings; communicates with Board and Committee members; prepares minutes for review.
• Ensures all preparation and logistics for all Board and committee meetings including technology, food, facilities, other equipment and supplies as necessary.
• Coordinates compilation of Board meeting packets and follow up materials.
• Prepares the President for all Board committee meetings with agendas and packets; prepares annual Board binder.
• Maintains the Board’s annual calendar and updated Board Handbook with all current informational materials.
• Prepares board meeting and committee meeting minutes and manages organizing documents including 501(c)3 status, bylaws and updates, and all legal corporate documents.
• Ensures accurate documentation of corporate governance meetings.

Administrative

• Supports office and administrative functions which could include processing mail, ordering office supplies, coordinating conference room schedules, ensuring an organized and safe workspace.
• Coordinating and managing office vendors and other key office management relationships

Qualifications:

• BA/BS Degree required
• Commitment to our mission and educational equity
• Energetic and proactive problem solver
• Experience providing direct support to the senior executive and Board of Directors.
• Experience managing multiple calendars and shifting priorities.
• Google suite super user with experience in Salesforce and Microsoft office.
• Ability to multi-task, prioritize and remain flexible.
• Ability to work under pressure and meet multiple deadlines.
• Ability to manage a high level of detail accurately and consistently.
• Thrives in high energy, entrepreneurial environment
• Demonstrates familiarity with non-profit governing structures and resources.
• Demonstrates ability to manage highly confidential information.
• Demonstrates impeccable judgment and excellent interpersonal skills.
• Excellent communication skills.
• Strong organizational skills.

Compensation Package:

10,000 Degrees offers a competitive salary and a generous benefits package, including medical and dental insurance, 401(k), 15-day vacation plan, paid holidays, and sick leave.